Supplier Actions
Overview
This guide explains how suppliers should notify John Lewis Partnership (JLP) about a change of HMRC CIS (Construction Industry Scheme) status on their supplier account. It is the responsibility of suppliers to notify (JLP) about a change of CIS status with no changes of withholding tax deductions occurring without (JLP) being notified and reverification of the updated CIS status being completed.
Actions
- Login to your Coupa account and check that the correct details are held on your John Lewis Partnership supplier account customer profile.
- In order to check the details currently held please follow the steps detailed on our ‘Updating Your Details’ guide linked here. If no details need updating on our Coupa account and you only need to inform us of an update of CIS status from ‘net’ to ‘gross’ or vice versa please skip to step 6.
- If you need to update any details on your supplier account following checking your account details please submit this form to us.
IMPORTANT: Please ensure that supplier records linking to your CIS registration are correctly up to date with your supplier account name also matching the record held by HMRC for CIS registration. This will help us to verify your CIS status and avoid possible delays to update of CIS status.
- Following (JLP) receiving your Coupa change of details form our team will review and approve this, once your form has been approved you will receive an email notification confirming this to the designated user account email address. One to three working days following this change of details form approval our team will complete a CIS verification check with HMRC to validate your updated CIS status. Once validated the updated withholding tax bracket will be applied on all future and approved unpaid invoices. CIS deduction breakdown on your paid invoices can be located on the matching remittance advice upon payment.
- If we are unable to verify your CIS status following approval of your update of supplier information form on Coupa we will be in contact with you to advise you of this and request amendments as required.
- If you completed step two of this guide earlier and all of your supplier records are up to date on the Coupa Supplier Portal with you only needing to inform us of a change of CIS registration type, eg, ‘from gross status to net status or vice versa’ to enable us to re verify your CIS status please submit a help request below.
Next Steps
If you have completed the above actions and just need to notify us of the change so it can be verified, please complete the help request below.